31 December, 2010

PowerPoint Tips (Tip Bagi Program MS Power Point)

Design Tips
  • Slides should be of a consistent design throughout the presentation
  • Use graphics and pictures when possible
  • Remove unnecessary information and graphics
  • Use contrasting background and text colors
  • Keep the number of fonts used in the presentation to 3
  • Keep the fonts consistent throughout the presentation

Presentation Tips
  • Identify the critical information for your presentation
  • Use no more than 6 bullets per page
  • Bullets should be short ideas, not complete sentences (these should be your talking points)
  • To start the Slide Show, Click Slide Show on the Presentation Views group on the View tab
  • Use the arrow keys to move forward or backward in a presentation
  • Press the Escape (Esc) key to end the slide show
  • A pen tool is available for drawing on the screen with the mouse. Press CTRL+P or click the right mouse button at any time and a popup window will appear. Choose Pen and the pointer will change to a pen that allows you to draw freehand on the screen using the mouse. Press the E key to erase all pen strokes. PressCTRL+A to disable the pen feature and revert the pen back to a pointer arrow.
  • If you would like to use the pen to draw on a blank screen during a presentation, press the B or W keys, or select Screen/Black Screen from the popup menu and the screen will turn black. Press B or W again or choose Next from the popup menu to return to the presentation when you are finished drawing.
  • To hide the pointer and button from the screen press the A key.
  • Be sure to preview the slide show using a projector if one will be used during the presentation. Words or graphics that are close to the edge of the screen may be cut off by the projector.
Spell Check
To check the spelling throughout a presentation:
  • Click the Spelling button in the Proofing group on the Review tab

Check Spelling Button

(Ihsan : Fgsu)

Printing (Cetakan)

Create Speaker Notes
Speaker Notes can be added to allow you to create notes for each slide.  To add speaker notes:
  • Select the slide
  • Click View
  • Click Note Pages
  • Click the Click to add Notes section of the screen
  • Type in the Notes for that slide

Notes Page

Print a Presentation
There are many options for printing a presentation.  They are:
  • Slides: These are slides that you would see if you were showing the presentation, one slide per page
  • Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows for more slides per page
  • Notes Page: This includes the slides and the speaker notes
  • Outline View: This will print the outline of the presentation
To access the print options:
  • Click the Microsoft Office Button
  • Click Print
  • In the Print Dialog Box, click the arrow next to Print what
  • Choose the format and click OK to print

Print Dialog Box

To print preview:
  • Click the Microsoft Office Button
  • Place the cursor over Print
  • Click Print Preview
  • Click the arrow next to Print What to change print options
  • To print from Print Preview, click Print

Print Preview

To Exit Print Preview:
  • Click the Close Print Preview button

Print Preview Close Button

Package a Presentation
There are times when you want to package a presentation with all of the additional files attached as well.  To package a presentation for CD:
  • Click the Microsoft Office Button
  • Click Publish
  • Click Package for CD
  • Type a name for the CD
  • Click Copy to CD or Copy to Folder

Package for CD Options

(Ihsan : Fgcu)

29 December, 2010

Charts (Membina Carta)

Charts allow you to present information contained in the worksheet in a graphic format. PowerPoint offers many types of charts including: Column, Line, Pie, Bar, Area, Scatter and more.  To view the charts available click the Insert Tab on the Ribbon.

Insert Chart Button

Create a Chart
To create a chart:
  • Click the Insert tab on the ribbon
  • Click the type of Chart you want to create
  • Insert the Data and Labels

Chart Types Dialog Box

Edit Chart Data
To edit chart data:
  • Click on the chart
  • Click Edit Data on the Design tab
  • Edit data in the spreadsheet

Edit Data Spreadsheet

Modify a Chart
Once you have created a chart you can do several things to modify the chart. 
To move the chart:
  • Click the Chart and Drag it another location on the same slide, or
  • Copy it to another slide
  • Choose the desired location and click Paste

Paste Button

To modify the chart size:
  • Click the Chart
  • Click on any of the corners and drop and drag to resize
Resize Chart Graphic

To modify the labels and titles:
  • Click the chart
  • Click the Layout tab
  • Choose the appropriate label to change

Chart Title DropDown

Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart.  The tools are located on three tabs:  Design, Layout, and Format. 

Within the Design tab you can control the chart type, layout, styles, and location.

Chart Design Tab

Within the Layout tab you can control the insertion of pictures, textboxes, and shapes, labels, backgrounds, and data analysis.

Chart Layout Tab

Within the Format tab you can adjust the Fill Colors and Word Styles.

Format Chart Tab

Paste a Chart from Excel
  • Open the Excel worksheet
  • Select the chart
  • Click Copy on the Home tab
  • Go to the PowerPoint document where you want the chart located
  • Click Paste on the Home tab

Copy Chart

(Ihsan Fgcu)

28 December, 2010

Tables (Membina Jadual)

Tables are used to display data in a table format. 
Create a Table
To create a table:
  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group.  You can create a table one of four ways:
    • Highlight the number of row and columns
    • Click Insert Table and enter the number of rows and columns
    • Click the Draw Table, create your table by clicking and entering the rows and columns
    • Click Excel Spreadsheet and enter data

Insert Table Drop Down

Enter Data in a Table
Place the cursor in the cell where you wish to enter the information.  Begin typing.

Enter Cell Data Graphic

Modify the Table Structure and Format a Table
To modify the structure of a table:
  • Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.
On the Design Tab, you can choose:
  • Table Style Options
  • Table Styles
  • Draw Borders

Table Design Tab

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows you to:
  • View Gridlines and Properties (from the Table Group)
  • Insert Rows and Columns (from the Rows & Columns Group)
  • Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
  • Merge or Split Cells (from the Merge Group)
  • Increase and decrease cell size (Cell Size Group)
  • Align text within the cells and change text directions (Alignment Group)

Table Layout Tab

Insert a Table from Word or Excel
  • Open the Word document or Excel worksheet
  • Select the chart
  • Click Copy on the Home tab
  • Go to the PowerPoint document where you want the chart located
  • Click Paste on the Home tab

Copy and Paste

(Ihsan : Fgcu)

27 December, 2010

Graphics (Grafik MS Power Point)

Adding Picture
To add a picture:
  • Click the Insert Tab
  • Click the Picture Button
  • Browse to the picture from your files
  • Click the name of the picture
  • Click insert
  • To move the graphic, click it and drag it to where you want it

Insert Picture Dialog Box

Adding Clip Art
To add Clip Art:
  • Click the Insert Tab
  • Click the Clip Art Button
  • Search for the clip art using the search Clip Art dialog box
  • Click the clip art
  • To move the graphic, click it and drag it to where you want it

Adding Clip Art

Editing Pictures and Clip Art
When you add a graphic to the presentation, an additional Tab appears on the Ribbon.  The Format Tab allows you to format the pictures and graphics.  This tab has four groups:
Adjust:  Controls the picture brightness, contrast, and colors
Picture Style:  Allows you to place a frame or border around the picture and add effects
Arrange:  Controls the alignment and rotation of the picture
Size:  Cropping and size of graphic

Format Pictures Toolbar

Adding a Shape
To add Shapes:
  • Click the Insert Tab
  • Click the Shapes Button
  • Click the shape you choose

Insert Shapes Drop Down
  • Click the Slide
  • Drag the cursor to expand the Shape
Resize Shape Active Shape
To format the shapes:
  • Click the Shape
  • Click the Format tab

Shapes Toolbar

Adding SmartArt
SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow charts, lists, cycles, and processes.  To add SmartArt:
  • Click the Insert Tab
  • Click the SmartArt Button
  • Click the SmartArt you choose

Smart Art Dialog Box
  • Click the SmartArt
  • Drag it to the desired location in the slide

To format the SmartArt:
  • Click the SmartArt
  • Click either the Design or the Format tab
  • Click the SmartArt to add text and pictures.

Smart Art Design Toolbar

Adding a Photo Album
The photo album feature is new in PowerPoint 2007 and allows you to easily create a photo album to share pictures. To create a photo album:
  • Click the Photo Album button on the Insert tab
  • Click New Photo Album
  • Click File/Disk to add pictures to the photo album
  • Move the pictures up and down in the order of the album but clicking the up/down arrows

Insert Photo Album Dialog Box

(Ihsan : Fgcu)

26 December, 2010

Adding Content (Menambah Isi Kandungan)

Resize a Textbox
To resize a textbox:
  • Click on the textbox
  • Click the corner of the box and drag the cursor to the desired size

Resize Image Graphic

Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
To add a list to existing text:
  • Select the text you wish to make a list
  • Click the Bulleted or Numbered Lists button

Lists Buttons

To create a new list:
  • Place your cursor where you want the list in the document
  • Click the Bulleted or Numbered Lists button
  •  Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
  • Create your list following the directions above
  • Click the Increase or Decrease Indent button

Indent Buttons

Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
  • Select the entire list to change all the bullets or numbers, or
    Place the cursor on one line within the list to change a single bullet.
  • Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

Bullets Dialog Box

Adding Video
Video clips can be added to the presentation.  To add a video clip:
  • Click the Movie button on the Insert tab
  • Choose Movie from File or Movie from Clip Organizer

Insert Movie Button

To edit the video options:
  • Click the movie icon
  • Click the Format tab

Picture Tools Toolbar

Adding Audio
Audio clips can be added to the presentation.  To add an audio clip:
  • Click the Audio button on the Insert tab
  • Choose Sound from FileSound from Clip OrganizerPlay CD Audio Track, or Record Sound

Insert Audio Button

To edit the audio options:
  • Click the audio icon
  • Click the Format tab

Sound Tools Toolbar

(Ihsan : Fgcu)

25 December, 2010

Formatting Text (Format Teks)

Change Font Typeface and Size
To change the font typeface:
  • Click the arrow next to the font name and choose a font. 
  • Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

Font Preview Screen

To change the font size:
  • Click the arrow next to the font size and choose the appropriate size, or
  • Click the increase or decrease font size buttons.
Font Size Arrows

Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text.  They include:  Bold, Italic, and Underline.  To add these to text:
  • Select the text and click the Font Styles included on the Font group of the Home tab or
  • Select the text and right click to display the font tools

Font Group
Change Text Color
To change the text color:
  • Select the text and click the Colors button included on the Font Group of the Ribbon, or
  • Highlight the text and right click and choose the colors tool. 
  • Select the color by clicking the down arrow next to the font color button.

Font Color Drop Down

WordArt are styles that can be applied to text to create a visual effect. To apply Word Art:
  • Select the text
  • Click the Insert tab
  • Click the WordArt button
  • Choose the WordArt

Word Art Drop Down

To modify the styles of WordArt
  • Select the WordArt
  • Click the Format tab for the Drawing Tools
  • Click the WordArt Fill button, the WordArt Outline button, or the Text Effects button

Format Word Art Buttons

Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear.  To change the alignment:
  • Click the Home Tab
  • Choose the appropriate button for alignment on the Paragraph Group.
    • Align Left:  the text is aligned with your left margin
    • Center:  The text is centered within your margins
    • Align Right:  Aligns text with the right margin
    • Justify:  Aligns text to both the left and right margins.

Format Paragraph Group

Indent Paragraphs
To indent paragraphs, you can do the following:
  • Click the Indent buttons to control the indent. 
  • Click the Indent button repeated times to increase the size of the indent.

Indent Pargraph Buttons

Text Direction
To change the text direction:
  • Select the text
  • Click the Text Direction button on the Home tab
  • Click the selection

Text Direction Button

(Ihsan dari fgcu)

24 December, 2010

Working with Content (Bekerja dengan isi kandungan)

Enter Text
To enter text:
  • Select the slide where you want the text
  • Click in a Textbox to add text

Textbox Picture

To add a text box:
  • Select the slide where you want to place the text box
  • On the Insert tab, click Text Box
  • Click on the slide and drag the cursor to expand the text box
  • Type in the text

Text Box Button

Select Text
To select the text:
  • Highlight the text

Highlighted Text

Copy and Paste
To copy and paste data:
  • Select the item(s) that you wish to copy
  • On the Clipboard Group of the Home Tab, click Copy
  • Select the item(s) where you would like to copy the data
  • On the Clipboard Group of the Home Tab, click Paste

Copy and Paste Buttons

Cut and Paste
To cut and paste data:
  • Select the item(s) that you wish to copy
  • On the Clipboard Group of the Home Tab, click Cut
  • Select the items(s) where you would like to copy the data
  • On the Clipboard Group of the Home Tab, click Paste
Cut and Paste

Undo and Redo
To undo or redo your most recent actions:
  • On the Quick Access Toolbar
  • Click Undo or Redo

Undo and Redo Buttons

Spell Check
To check the spelling in a presentation:
  • Click the Review tab
  • Click the Spelling button

Spelling Button

(Ihsan Fgcu)