28 December, 2010

Tables (Membina Jadual)

Tables are used to display data in a table format. 
Create a Table
To create a table:
  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group.  You can create a table one of four ways:
    • Highlight the number of row and columns
    • Click Insert Table and enter the number of rows and columns
    • Click the Draw Table, create your table by clicking and entering the rows and columns
    • Click Excel Spreadsheet and enter data

Insert Table Drop Down

Enter Data in a Table
Place the cursor in the cell where you wish to enter the information.  Begin typing.

Enter Cell Data Graphic

Modify the Table Structure and Format a Table
To modify the structure of a table:
  • Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.
On the Design Tab, you can choose:
  • Table Style Options
  • Table Styles
  • Draw Borders

Table Design Tab

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows you to:
  • View Gridlines and Properties (from the Table Group)
  • Insert Rows and Columns (from the Rows & Columns Group)
  • Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
  • Merge or Split Cells (from the Merge Group)
  • Increase and decrease cell size (Cell Size Group)
  • Align text within the cells and change text directions (Alignment Group)

Table Layout Tab

Insert a Table from Word or Excel
  • Open the Word document or Excel worksheet
  • Select the chart
  • Click Copy on the Home tab
  • Go to the PowerPoint document where you want the chart located
  • Click Paste on the Home tab

Copy and Paste

(Ihsan : Fgcu)

27 December, 2010

Graphics (Grafik MS Power Point)

Adding Picture
To add a picture:
  • Click the Insert Tab
  • Click the Picture Button
  • Browse to the picture from your files
  • Click the name of the picture
  • Click insert
  • To move the graphic, click it and drag it to where you want it

Insert Picture Dialog Box


Adding Clip Art
To add Clip Art:
  • Click the Insert Tab
  • Click the Clip Art Button
  • Search for the clip art using the search Clip Art dialog box
  • Click the clip art
  • To move the graphic, click it and drag it to where you want it

Adding Clip Art


Editing Pictures and Clip Art
When you add a graphic to the presentation, an additional Tab appears on the Ribbon.  The Format Tab allows you to format the pictures and graphics.  This tab has four groups:
Adjust:  Controls the picture brightness, contrast, and colors
Picture Style:  Allows you to place a frame or border around the picture and add effects
Arrange:  Controls the alignment and rotation of the picture
Size:  Cropping and size of graphic

Format Pictures Toolbar


Adding a Shape
To add Shapes:
  • Click the Insert Tab
  • Click the Shapes Button
  • Click the shape you choose

Insert Shapes Drop Down
  • Click the Slide
  • Drag the cursor to expand the Shape
Resize Shape Active Shape
To format the shapes:
  • Click the Shape
  • Click the Format tab

Shapes Toolbar


Adding SmartArt
SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow charts, lists, cycles, and processes.  To add SmartArt:
  • Click the Insert Tab
  • Click the SmartArt Button
  • Click the SmartArt you choose

Smart Art Dialog Box
  • Click the SmartArt
  • Drag it to the desired location in the slide

To format the SmartArt:
  • Click the SmartArt
  • Click either the Design or the Format tab
  • Click the SmartArt to add text and pictures.

Smart Art Design Toolbar


Adding a Photo Album
The photo album feature is new in PowerPoint 2007 and allows you to easily create a photo album to share pictures. To create a photo album:
  • Click the Photo Album button on the Insert tab
  • Click New Photo Album
  • Click File/Disk to add pictures to the photo album
  • Move the pictures up and down in the order of the album but clicking the up/down arrows

Insert Photo Album Dialog Box

(Ihsan : Fgcu)

26 December, 2010

Adding Content (Menambah Isi Kandungan)

Resize a Textbox
To resize a textbox:
  • Click on the textbox
  • Click the corner of the box and drag the cursor to the desired size

Resize Image Graphic

Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.
To add a list to existing text:
  • Select the text you wish to make a list
  • Click the Bulleted or Numbered Lists button

Lists Buttons

To create a new list:
  • Place your cursor where you want the list in the document
  • Click the Bulleted or Numbered Lists button
  •  Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
  • Create your list following the directions above
  • Click the Increase or Decrease Indent button

Indent Buttons

Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.
  • Select the entire list to change all the bullets or numbers, or
    Place the cursor on one line within the list to change a single bullet.
  • Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

Bullets Dialog Box

Adding Video
Video clips can be added to the presentation.  To add a video clip:
  • Click the Movie button on the Insert tab
  • Choose Movie from File or Movie from Clip Organizer

Insert Movie Button

To edit the video options:
  • Click the movie icon
  • Click the Format tab

Picture Tools Toolbar

Adding Audio
Audio clips can be added to the presentation.  To add an audio clip:
  • Click the Audio button on the Insert tab
  • Choose Sound from FileSound from Clip OrganizerPlay CD Audio Track, or Record Sound

Insert Audio Button

To edit the audio options:
  • Click the audio icon
  • Click the Format tab

Sound Tools Toolbar

(Ihsan : Fgcu)

25 December, 2010

Formatting Text (Format Teks)

Change Font Typeface and Size
To change the font typeface:
  • Click the arrow next to the font name and choose a font. 
  • Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

Font Preview Screen

To change the font size:
  • Click the arrow next to the font size and choose the appropriate size, or
  • Click the increase or decrease font size buttons.
Font Size Arrows

Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text.  They include:  Bold, Italic, and Underline.  To add these to text:
  • Select the text and click the Font Styles included on the Font group of the Home tab or
  • Select the text and right click to display the font tools

Font Group
Change Text Color
To change the text color:
  • Select the text and click the Colors button included on the Font Group of the Ribbon, or
  • Highlight the text and right click and choose the colors tool. 
  • Select the color by clicking the down arrow next to the font color button.

Font Color Drop Down

WordArt
WordArt are styles that can be applied to text to create a visual effect. To apply Word Art:
  • Select the text
  • Click the Insert tab
  • Click the WordArt button
  • Choose the WordArt

Word Art Drop Down

To modify the styles of WordArt
  • Select the WordArt
  • Click the Format tab for the Drawing Tools
  • Click the WordArt Fill button, the WordArt Outline button, or the Text Effects button

Format Word Art Buttons

Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear.  To change the alignment:
  • Click the Home Tab
  • Choose the appropriate button for alignment on the Paragraph Group.
    • Align Left:  the text is aligned with your left margin
    • Center:  The text is centered within your margins
    • Align Right:  Aligns text with the right margin
    • Justify:  Aligns text to both the left and right margins.

Format Paragraph Group

Indent Paragraphs
To indent paragraphs, you can do the following:
  • Click the Indent buttons to control the indent. 
  • Click the Indent button repeated times to increase the size of the indent.

Indent Pargraph Buttons

Text Direction
To change the text direction:
  • Select the text
  • Click the Text Direction button on the Home tab
  • Click the selection

Text Direction Button

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24 December, 2010

Working with Content (Bekerja dengan isi kandungan)

Enter Text
To enter text:
  • Select the slide where you want the text
  • Click in a Textbox to add text

Textbox Picture

To add a text box:
  • Select the slide where you want to place the text box
  • On the Insert tab, click Text Box
  • Click on the slide and drag the cursor to expand the text box
  • Type in the text

Text Box Button

Select Text
To select the text:
  • Highlight the text

Highlighted Text

Copy and Paste
To copy and paste data:
  • Select the item(s) that you wish to copy
  • On the Clipboard Group of the Home Tab, click Copy
  • Select the item(s) where you would like to copy the data
  • On the Clipboard Group of the Home Tab, click Paste

Copy and Paste Buttons

Cut and Paste
To cut and paste data:
  • Select the item(s) that you wish to copy
  • On the Clipboard Group of the Home Tab, click Cut
  • Select the items(s) where you would like to copy the data
  • On the Clipboard Group of the Home Tab, click Paste
Cut and Paste

Undo and Redo
To undo or redo your most recent actions:
  • On the Quick Access Toolbar
  • Click Undo or Redo

Undo and Redo Buttons

Spell Check
To check the spelling in a presentation:
  • Click the Review tab
  • Click the Spelling button

Spelling Button

(Ihsan Fgcu)

22 December, 2010

Customize PowerPoint (Pilihan di dalam MS Power Point)

PowerPoint 2007 offers a wide range of customizable options that allow you to make PowerPoint work the best for you.  To access these customizable options:
  • Click the Office Button
  • Click PowerPoint Options include picture of OB menu.   

Power Point Options Button

Popular
These features allow you to personalize your work environment with the mini toolbar, color schemes, personalize your user name and allow you to access the Live Preview feature.  The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.

Popular Options

Proofing
This feature allows you personalize how word corrects your text. You can customize auto correction settings and have word ignore certain words or errors in a document through the Custom Dictionaries.

Proofing Options

Save
This feature allows you personalize how your workbook is saved.  You can specify how often you want auto save to run and where you want the workbooks saved.

Save Options

Advanced
This feature allows you to specify options for editing, copying, pasting, printing, displaying, slide shows, and other general settings.

Advanced Options

Customize
Customize allows you to add features to the Quick Access Toolbar.  If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.

Customize Options

(ihsan dari Fgcu)

15 December, 2010

Editing a Document (Menyunting Dokumen)

Typing and inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:

Move Action
Keystroke
Beginning of the line
HOME
End of the line
END
Top of the document
CTRL+HOME
End of the document
CTRL+END

Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:
Selection
Technique
Whole word
double-click within the word
Whole paragraph
triple-click within the paragraph
Several words or lines
drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document
choose Editing | Select | Select All from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.

Inserting Additional Text
Text can be inserted in a document at any point using any of the following methods:
  • Type Text:  Put your cursor where you want to add the text and begin typing
  • Copy and Paste Text:  Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.
  • Cut and Paste Text:  Highlight the text you wish to copy and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste.
  • Drag Text:  Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.
You will notice that you can also use the Clipboard group on the Ribbon. 

Clipboard Group

Rearranging Blocks of Text
To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon.
Insert picture of clipboard group labeled
  • Move text:  Cut and Paste or Drag as shown above
  • Copy Text:  Copy and Paste as above or use the Clipboard group on the Ribbon
  • Paste Text:  Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to Paste, Paste Special, or Paste as Hyperlink

Paste Menu

Deleting Blocks of Text
Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.

Search and Replace Text
To find a particular word or phrase in a document:
  • Click Find on the Editing Group on the Ribbon
  • To  find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.
Editing Group
Undo Changes
To undo changes:
  • Click the Undo Button on the Quick Access Toolbar
Undo Button

(Ihsan : fgcu)

14 December, 2010

Customize the Word Environment (Pilihan Penggunaan MS Word)

Word 2007 offers a wide range of customizable options that allow you to make Word work the best for you.  To access these customizable options:
  • Click the Office Button
  • Click Word Options
Word Options Menu 
Popular
These features allow you to personalize your work environment with language, color schemes, user name and allow you to access the Live Preview feature.  The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying it.
Popular Options
Display
This feature allows you to modify how the document content is displayed on the screen and when printed.  You can opt to show or hide certain page elements.
Display Options
Proofing
This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.
Proofing Options
Save
This feature allows you personalize how your document is saved.  You can specify how often you want auto save to run and where you want the documents saved.
Save Options
Advanced
This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.
Advanced Options
Customize
Customize allows you to add features to the Quick Access Toolbar.  If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.
Customize Options

(Ihsan : fgcu)